The rule
A status of Comply requires a cited document: datasheet page, certificate number, ITP line, procedure clause. If the library does not contain such a document, the status is Needs engineer, with the closest evidence found and a specific question. This single rule is what makes the matrix trustworthy to the engineers who have to sign it.
Where evidence comes from
| Requirement class | Primary evidence |
|---|---|
| Performance (ratings, capacities) | Datasheet tables, pinned to the offered revision |
| Material | Datasheet material lists; material certificates |
| Standard | Certificates and declarations of conformity, with edition |
| Inspection / test | ITPs and quality procedures |
| Documentation | Documentation plan; past responses to the same buyer |
| Commercial-technical (warranty, spares, training) | Standard terms; past bids |
Partial and Deviate
Partial: the requirement is met except in a stated respect (rated at 100 °C not 120 °C). Deviate: a different approach is offered. Both generate entries in the buyer's deviation table format, with the alternative and a placeholder for commercial impact.
Past bids are voice, not evidence
Previous responses teach structure and phrasing. A past Comply is verified against current documents before it is reused; unsupported past claims are flagged rather than propagated.